Truck Driver Working Time Settlement from PLN 59.00/month - Vehicles over 3.5t GVW

Settling a truck driver at Evotax costs from PLN 59.00 net per month in the BASIC package, from PLN 79.00 in MEDIUM, and from PLN 99.00 in PRO. The price is per driver and does not depend on the vehicle type. The MEDIUM package includes EU pay without transit verification, and PRO includes EU pay with verification of transits and bilateral transport.

A truck driver's working time is a maximum of 8 hours per day and an average of 40 hours per week in the settlement period. Including overtime, the working week may not exceed an average of 48 hours, and 60 hours in any single week. However, working time is not the same as driving time. Driving time is governed by Regulation (EC) 561/2006:

• a maximum of 9 hours per day (10 hours twice a week),
• 56 hours per week and 90 hours in any two consecutive weeks,
• a 45-minute break after 4.5 hours of driving.

We settle both limits at the same time, based on tachograph data.

We support digital tachographs from leading manufacturers: VDO (Continental), Stoneridge, and EFAS. We import DDD files directly from the tachograph as well as driver card data.

Driver card data must be downloaded at least every 28 days, and tachograph memory data at least every 90 days. For monthly settlement we need data for every month, so in practice data is downloaded more often than the legal minimum requires. Missing a deadline is a violation for which ITD fines the carrier.

Truck drivers most often work under the basic or the equivalent working time system:

• Basic system: up to 8 hours per day, settlement period of up to 4 months.
• Equivalent system: working time extended to up to 12 hours per day, settlement period of up to 1 month. In particularly justified cases, the period can be extended to 3 months, and for seasonal work to 4 months.

We help choose the system and period that fit your fleet and record them in the work regulations.

Yes. Double manning follows its own rules - a maximum of 9h of driving per driver, 18h combined per day, and a 30-hour cycle with at least 9h of rest for each driver. Our system settles this automatically based on tachograph data.

Yes, we settle virtual per diems in every package. Virtual per diems are amounts deducted from a driver's income in international transport:

• EUR 60 per day abroad from the ZUS contribution base,
• EUR 20 per day from the PIT base.

For shorter stays, the amounts are proportionally lower. We settle foreign pay for cabotage and cross-trade in the MEDIUM and PRO packages, in line with the host country's minimum rates.

Every month you receive a violation report, so you know about the risk before the inspector does. In the event of an inspection, we prepare a complete set of documents: working time records, certificates of non-driving activity, tachograph printouts, and DDD files. We can also represent the company during ITD and PIP inspections, at a rate of PLN 200.00 to PLN 300.00/h depending on the package.

Yes, if the driver performs cabotage or cross-trade. In that case, the carrier must declare the posting in the IMI system no later than at the start of the posting. We file the declaration for you. It costs PLN 39.00 per driver in the BASIC package and PLN 19.00 in MEDIUM, and it is included in the price of the PRO package.

Yes, we settle mixed fleets in which a company employs drivers of trucks over 3.5t GVW and drivers of vans up to 3.5t GVW. We settle each driver under the rules that apply to the vehicle they drive in a given period: for trucks we apply the full standards of Regulation 561/2006, and for vans we check whether a given transport operation has been subject to these standards since July 1, 2026. If a driver operates both types of vehicles in one month, we combine data from the tachograph and other documentation into a single working time record and a single pay settlement.

The carrier faces a fine of PLN 50.00 to PLN 12,000.00 for each violation found by ITD. The total fines from a single roadside check may not exceed PLN 12,000.00. For inspections at company premises, the limits depend on the number of drivers employed.

The driver personally may receive a fine of up to PLN 2,000.00. Independently of ITD, PIP may also impose penalties for violations of working time regulations.

Yes. Transport to non-EU countries is subject to the AETR Agreement, which has partly different rules from Regulation 561/2006. Our system takes both standards into account and applies the right one depending on the route.

Every month you receive: (1) working time records for each driver compliant with 561/2006, (2) a summary report with a violation analysis, (3) the payroll with overtime, per diems, lump sums, and foreign pay, (4) confirmation of filed ZUS and tax returns.

We serve clients in 8 languages: Polish, English, Lithuanian, German, Russian, Ukrainian, Belarusian, and Czech.

Onboarding has three steps:

• fleet analysis,
• signing the contract and setting up access to tachograph data,
• the first monthly settlement.

You do not have to interrupt settlements mid-month, and a dedicated account manager guides you through the entire process.