The accounting services calculator is a free tool that gives you, in under a minute, an indicative monthly price for accounting services for your business in Poland, whether it is a company, a sole proprietorship or another legal form.
Choose the type of accounting, enter the number of documents and employees, and the calculator shows the real cost of the service, based on the same price list we apply to every client. No phone number, and no waiting for a call from a sales rep.
How does the Evotax accounting services calculator work?
The calculator works in four steps. First you choose the type of accounting that matches your company's legal form, then you enter the monthly number of documents, then the number of people on payroll, and finally you mark the specifics of your business that affect the price. The result is recalculated as you go, so you can see how every change affects the final amount.
Full accounting: when is it required?
Full accounting (keeping books of account) is mandatory for companies such as the sp. z o.o. and S.A., for foundations and associations, and for any business whose annual revenue exceeds the threshold for simplified records. In the calculator, full accounting is priced by the number of documents per month: from 500 PLN net for a company with no sales and from 1,000 PLN net with sales, growing with every document above five.
Simplified accounting: who is it for?
Simplified accounting, meaning the revenue and expense ledger (KPiR) or the lump-sum tax on revenue (ryczałt), is available to sole proprietors and partnerships. Both forms share one price list in the calculator: the price depends only on the number of documents booked per month, starting from 330 PLN net.
Accounting services price list: what affects the price?
The price of accounting services is not one fixed number. It depends on a few specific factors, which the calculator takes into account automatically:
Number of documents per month
Sales and purchase invoices, bank statements, cash reports and payroll records. The more documents, the more accounting work and the higher the cost.
Bank account reconciliation
The number of transactions on your bank statements affects the time needed to book them, especially under full accounting.
Depreciation of fixed assets
Businesses that keep a fixed asset register and calculate depreciation generate additional accounting work, which the calculator also prices.
VAT settlement
This includes VAT under the cash accounting method, mixed VAT (taxable and exempt sales) and regular VAT refunds. Each of these variants widens the scope of the service.
Business specifics
Foreign transactions, warehouse inventory, Estonian CIT or service in a foreign language are modifiers that raise the price of accounting services, because they require additional expertise and time.
As a result, the estimate from the calculator reflects the real scope of work, not one averaged rate for every business.
Accounting services price calculator: who is this tool for?
The calculator is useful in any situation where you want to know the price of accounting services before you sign a contract, whatever your legal form and company size:
Sole proprietorship (JDG)
If you run a sole proprietorship and keep a KPiR or pay lump-sum tax, the calculator shows your price as soon as you enter the number of documents per month. This is the most common scenario: most sole proprietorships fall within 30-40 documents per month, which in our price list corresponds to 330 to 480 PLN net.
Limited liability companies and other entities on full accounting
Companies, foundations and associations are required to keep books of account, which means a wider scope of accounting work. The calculator prices full accounting by the number of documents and lets you get a sense of the cost up front, before you compare offers from several accounting firms.
Transport and freight forwarding companies (TSL)
Alongside the standard accounting estimate, the calculator lets you add the cost of handling your drivers right away: payroll and working-time settlement are priced per driver, with lower rates as the number of drivers grows. This is a convenient option for companies looking for one partner for both accounting and payroll for professional drivers.
Companies with foreign transactions and mixed VAT
If your company issues export invoices, settles intra-EU supplies and acquisitions (WDT/WNT), keeps warehouse inventory or uses the VAT cash accounting method, the calculator includes these factors as percentage modifiers and shows a real, not averaged, price for accounting services.
Owners and partners looking for a complete service
The calculator prices not only your company's accounting, but also ZUS and PIT settlements for the people running the business: sole proprietors, partners in partnerships, and board members and shareholders remunerated by appointment.
If, after checking the result, you are looking for more than an indicative estimate and want professional accounting services with full support, you can contact us right away.
Why use the Evotax accounting services calculator?
Most calculators available online show a price only after you leave a phone number or an email address. Ours works differently:
A transparent accounting price list
You see the full rates for every service, not just an indicative range.
No hidden costs
Percentage modifiers (for example for foreign transactions or mixed VAT) are visible up front, not added after the contract is signed.
A result without leaving your contact details
You check the price of accounting services without giving us your phone number.
Real-time pricing
Every change to the parameters recalculates the cost instantly.
The full range of accounting services covered by the calculator
The calculator prices not only basic accounting, but the whole range of services our clients use:
Accounting
KPiR, lump-sum tax on revenue, full accounting (books of account), automatic import of sales invoices.
Payroll and HR
Settling employees on employment contracts and mandate contracts, ZUS for owners and partners. Payroll and HR services for professional drivers are priced separately.
Personnel files
Electronic employee files, including records of medical check-ups, training and qualifications.
Additional services
More than 100 price list items, including VAT returns and their corrections, the fixed asset register, settlement of domestic and foreign business trips, the owner's annual PIT return, and certificates of no arrears from ZUS and the tax office.
If you cannot find a specific item in the calculator, tell us what you need and we will price it individually.
Accounting services calculator: frequently asked questions
Below we have collected some of the most common questions about the Evotax accounting services calculator. If you cannot find the answer to your question, or you would like to use Evotax services such as accounting for transport companies, get in touch with us!
Simplified accounting (KPiR or lump-sum tax) for a sole proprietorship starts at 330 PLN net per month for up to 10 documents. The price grows with the number of invoices and bank statements. Check the exact amount for your business in the calculator above.
Simplified accounting (KPiR and lump-sum tax) is a record of revenue and expenses available to sole proprietors and partnerships. Full accounting, meaning keeping books of account, is mandatory for companies, foundations and associations, and additionally requires preparing financial statements.
The price of accounting services is made up of the type of accounting, the number of documents per month, the number of people on payroll, and modifiers for business specifics such as foreign transactions, mixed VAT or warehouse inventory. The calculator takes all of these into account.
Yes. The VAT cash accounting method, foreign transactions, mixed VAT and regular VAT refunds are separate modifiers in the calculator, added on top of the base price of accounting services.
Yes. The complete price list for accounting, payroll and HR, and additional services is visible on this page right away, with no contact form and no need to give a phone number or an email address.
The estimate from the calculator is indicative and reflects our current price list. We confirm the final amount in a conversation, once we know the full specifics of your business.
The price grows progressively with the number of documents. Under simplified accounting, above 100 documents per month each additional document is priced separately instead of moving to a higher fixed band. Under full accounting there are no bands at all: every document above five adds a fixed amount to the monthly price.