Trusted by leading international brands:
Evotax’s personal file management services include the establishment, maintenance, and updating of personnel documentation in compliance with current labor law regulations. We comprehensively compile all necessary documents, such as contracts, certificates, and employment records. Our services ensure order, data security, and timely archiving, keeping your employee files fully compliant with legal requirements.
Clients who have chosen Evotax
Drivers employed by our clients
Number of vehicles in our clients' fleets
Outsourcing personal files management with Evotax is a great solution because we ensure professional documentation handling in compliance with labor law, saving you time and minimizing the risk of errors. With our experienced specialists, you can be confident that all files are complete, well-organized, and always ready for potential audits. Additionally, we prioritize data security and tailor our services to meet the specific needs of your company.
Support from experienced specialists: Our team of experts provides professional advice and comprehensive service tailored to the needs of your company.
Accuracy and compliance with regulations: We guarantee precise performance of all services in full compliance with applicable laws.
The highest standards of quality and security: We ensure the highest quality of implementation and full security of entrusted data and processes.
Speed and punctuality: We work efficiently and always meet agreed deadlines, so you can be sure that everything is under control.
We serve companies of all sizes: Our support in working time settlement is used by companies employing just a few drivers as well as several thousand employees.
Service in up to 7 languages: Polish, English, German, Lithuanian, Ukrainian, Belarusian and Russian. If necessary, we also prepare the necessary documentation in these languages.
Here's what the process looks like!
Contact us and let's set a date for the first meeting
Together we will analyze the tax and legal needs and obligations of your company
We will choose the best solutions that meet the needs of your company
Once everything is settled, we will make a contract
The cost of personal file management services at Evotax starts at 30 PLN per month, but the final price depends on whether the files are maintained in electronic or paper form.
At Evotax, our employee file specialists communicate in 7 languages: Polish, English, German, Lithuanian, Belarusian, Ukrainian and Russian.
Yes, we can. At Evotax, we support your business not only in managing HR documentation but also in understanding how to calculate payroll correctly and in compliance with employment regulations.
An employee personnel file is mandatory documentation containing all records related to employment – from recruitment, through the course of employment, up to termination of the employment relationship.
A personnel file must include recruitment documents, employment contracts, annexes, medical certificates, health and safety training records, vacation records, disciplinary actions and awards, as well as documents related to termination of employment.
The retention period depends on the date of employment. For contracts signed after January 1, 2019, files must be stored for 10 years, while for earlier contracts the retention period can be up to 50 years.
A professional HR office ensures compliance of documentation with the Labor Code, current regulations, and GDPR, minimizing the risk of errors and penalties during inspections by labor authorities or social security institutions.
Personnel files can be maintained in paper form or electronically (e-files). More and more companies choose digital HR documentation management to facilitate handling and archiving.
Yes, as part of HR services, employment contracts, social security registrations, medical referrals, and other documents required to set up a personnel file are prepared.
Failure to properly maintain a personnel file may result in a fine ranging from PLN 1,000 to PLN 30,000 and issues during labor inspections.
After termination of employment, documentation is stored in the company’s archive or in an external HR and payroll service provider’s archive, where it is kept for the legally required period.
Yes, if e-files are used, the employer has online access to HR documentation, which allows quick document searches and secure storage.
