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Payroll Calculation for Transport

Payroll calculation for transport is our specialty - we guarantee precision and compliance with the Mobility Package. We provide comprehensive support, taking into account allowances, flat-rate payments and drivers' working time, to maximally streamline your HR and payroll processes.

Renata CICHOWSKAHR & Payroll Manager
PLEN

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What exactly is included in the payroll calculation for transport services in Evotax?

As part of the Payroll calculation for transport services in Evotax, we deal with the comprehensive settlement of drivers' working time, taking into account driving hours, shifts, overtime and required breaks. We will precisely calculate wages, bonuses and allowances resulting from the contract and labor law regulations. We will also prepare detailed reports and payroll documents, ensuring compliance with tax and insurance regulations. Thanks to us, you can be sure that the settlements are precise and timely.

Calculation of drivers' salaries

We will accurately calculate drivers' salaries, taking into account data from tachographs, working time, overtime, allowances, lump sums for accommodation and other allowances resulting from the regulations. We take care of compliance with applicable law and timely payments, providing full support in preparing payroll documentation.

Time and cost optimization

We support, optimize and consult on the selection of the best solutions for leave and costs related to taxes and ZUS (the Social Insurance Institution in Poland). All this is done in compliance with current legal regulations. Additionally, we analyze the possibilities of reducing operating costs, ensuring savings without losing the quality of HR and payroll services.

Individual needs analysis

We will thoroughly examine the needs of your company, taking into account its specificity and legal obligations. On this basis, we will propose personalized solutions that will facilitate HR management, reduce costs and ensure compliance with regulations.

Dedicated advisor

You will receive support from an experienced advisor who will constantly monitor your company's needs, answer questions and resolve all issues related to HR and payroll services and driver work time settlement. This ensures quick and professional assistance in every situation.

Settlement of PPK, reliefs and PFRON

We support Employee Capital Plans (PPK), implement tax reliefs and settle subsidies from PFRON (State Fund for the Rehabilitation of the Disabled). We also provide comprehensive support in preparing documentation, submitting applications and optimizing costs, ensuring compliance with applicable regulations.

Adjusting the payroll to the amounts paid by the company

We will precisely adjust the payroll to the actual amounts paid in your company, taking into account basic rates, allowances and bonuses. We convert the above amounts from gross to net and vice versa, as well as convert to euro. We guarantee that all calculations will be in accordance with applicable regulations and transparent for employees.

Completing and submitting declarations

We will prepare and complete all necessary declarations for ZUS, tax office, reports for GUS (Central Statistical Office), settlements for PFRON, MIR, 4R and many more, taking into account current regulations and requirements. We will ensure their timely submission to the appropriate authorities, eliminating the risk of errors and delays.

Company representation

We will provide professional support and representation of your company before institutions such as PIP, GITD (Road Transport Inspectorate), US, ZUS or SG (Border Protection Service). We will take care of completing documentation, providing explanations and ensuring the smooth conduct of the inspection in accordance with applicable regulations.

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Customers who chose Evotax

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The payments we calculate for our clients every month

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The number of vehicles our customers have in their fleet

Our service

Why is payroll calculation for transport with Evotax a great solution?

Payroll calculation for transport with Evotax is a great solution because we combine expert knowledge with experience in the transport industry. We guarantee precise and timely calculation of wages, taking into account allowances, flat-rate payments and working time, in accordance with labor and tax law.

Support from experienced specialists: Our team of experts provides professional advice and comprehensive service tailored to the needs of your company.

Accuracy and compliance with regulations: We guarantee precise performance of all services in full compliance with applicable laws.

The highest standards of quality and security: We ensure the highest quality of implementation and full security of entrusted data and processes.

Speed ​​and punctuality: We work efficiently and always meet agreed deadlines, so you can be sure that everything is under control.

We serve companies of all sizes: Our support in working time settlement is used by companies employing just a few drivers as well as several thousand employees.

Payroll calculation services in up to 7 languages: Polish, English, Lithuanian, German, Ukrainian, Belarusian and Russian. If necessary, we also prepare the necessary documentation in these languages.

Do you want to start settling drivers' working hours in Evotax?

Here's what the process looks like!

1

Contact

Contact us and let's set a date for the first meeting

2

Analysis and identification of needs

Together we will analyze the tax and legal needs and obligations of your company

3

Choosing the best solutions regarding the drivers' payroll calculation

We will choose the best solutions regarding the drivers' payroll calculation that meet the needs of your company

4

Conclusion of the contract

Conclusion of the contract

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That's all! Nothing complicated, right?

Drivers' payroll calculation - FAQ

How much do driver work time settlement services cost at Evotax?

The cost of payroll calculation for transport at Evotax starts at 59 PLN per month, but the final price depends on several factors. These include EU wages, transit and bilateral transport verification, sanitation, virtual per diems, violation checks, and data verification.

In what languages ​​do you provide driver working time settlement services at Evotax?

At Evotax, our drivers' working time specialists communicate in 7 languages: Polish, English, German, Lithuanian, Belarusian, Ukrainian and Russian.

What does drivers’ working time settlement involve?

It involves analyzing tachograph and driver card data, calculating working hours, on-call time, overtime, overnight stays, and travel allowances in compliance with labor law and the Drivers’ Working Time Act.

Why outsource drivers’ working time settlement to an external company?

Professional settlement reduces the risk of errors, fines, and inspections, while also helping optimize costs related to salaries and business trips.

What documents are needed to settle a driver’s working time?

Typically required documents in the drivers' payroll calculation process are: digital tachograph and driver card files, payroll records, business trip reports, as well as information about holidays and sick leave.

What penalties apply for errors in drivers’ payroll calculation?

Incorrect settlements may result in fines for both the company and the driver, as well as high administrative penalties imposed by ITD or labor inspectors.

Does drivers’ working time settlement include allowances and overnight compensations?

Yes, the drivers’ payroll calculation service includes calculating domestic and international travel allowances and overnight lump sums, in line with current rates and regulations.

Is drivers’ working time settlement mandatory?

Yes, every employer hiring drivers is obliged to keep records and settle drivers' working time according to the Drivers’ Working Time Act.

How often should drivers’ working time be settled?

It is recommended to carry out drivers' working time settlements monthly, in line with the company’s adopted settlement periods.

Do you also settle drivers working under civil contracts or B2B agreements?

Yes, we analyze tachograph data regardless of the form of employment, tailoring the settlement method to applicable regulations and employer arrangements.

What are the benefits of professional drivers’ working time settlement for a company?

In addition to legal compliance and avoiding penalties, the company gains transparent labor cost data, easier route planning, and more efficient fleet management when outsourcing the process of drivers' payroll calculation.

Contact us
Renata CICHOWSKAHR & Payroll Manager
PLEN
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