Accounting
E-commerce accounting takes more than a standard accounting firm. What matters is knowledge of online sales, multiple sales channels, VAT settlements and how online stores actually operate. We offer full-service accounting for e-commerce, covering bookkeeping, tax settlements, accounting documents, invoice management and support in managing your company's accounting day to day.
Zaufały nam międzynarodowe marki:
E-commerce accounting differs from standard accounting because online stores generate a different kind of data: hundreds of micropayments, several sales platforms at once and cross-border sales subject to VAT OSS.
Without e-commerce expertise, an error in any of these areas only comes to light during an audit, usually too late to fix it without cost.
Instead of a few invoices, dozens or hundreds of orders that must be booked individually or in batches, depending on the platform.
Allegro, Amazon and your own store are three different sales reports that must all reconcile with one VAT register.
Once you exceed the distance selling (WSTO) threshold of EUR 10,000 (PLN 42,000) in total sales to consumers in other EU countries, you must settle VAT through OSS (or register for VAT in the country of sale), whether or not you are aware of it.
KSeF, the Polish National e-Invoicing System, has become mandatory for B2B transactions (from April 1, 2026 for most businesses and from February 1, 2026 for large taxpayers). For B2C sales, which dominate e-commerce, issuing invoices in KSeF remains optional. However, the obligation covers purchase invoices received from B2B suppliers and B2B sales, for example to other companies or marketplace platforms.
Evotax handles online store accounting as one package: integration with sales platforms, VAT OSS settlements, KSeF support and choosing the right type of accounting for your scale. Below is each element, step by step.
A mistake in e-commerce accounting rarely costs only time. It usually costs real money.
The Evotax team is made up of experienced specialists who have already handled the accounting of many online stores, including those selling abroad, and know the specifics of e-commerce inside out!
Five specific areas where e-commerce expertise makes a real difference to your settlements.
General accounting firm | Evotax | |
|---|---|---|
Integration with Allegro / Amazon / Shopify / BaseLinker | Usually none, data uploaded manually | Yes, data flows into settlements automatically |
WSTO threshold monitoring (EUR 10,000 / PLN 42,000) | Rarely monitored proactively | Monitored on an ongoing basis, before the threshold is exceeded |
KSeF support integrated with your sales system | Often limited to KSeF itself, with no integration | Configured together with your sales platform |
Knowledge of dropshipping vs. own warehouse | Often treated like a regular sale of goods despite the lack of clear regulations, which leads to errors in determining revenue (margin/commission vs. full transaction value) and in currency conversions | Years of experience serving both dropshipping clients and clients with their own warehouses (including abroad) |
Response time to queries | Rarely has a defined response time (SLA); responses depend on the firm's workload, especially during busy periods (month-end, start of the year) | Within 24 hours |
Read our clients' reviews!
On behalf of HOPTRANS Sp. z o.o., we would like to thank the entire EVOTAX team for the fruitful cooperation and professional support.
We appreciate your commitment, reliability and high level of service, which contributed to the improvement of our business. Your knowledge and competence are of inestimable value, and our cooperation is extremely valuable to us.
Vladyslav Khadzhynov
Head of Transport Department, Hoptrans sp. z o.o.
Our company has been working with Evotax sp. z o.o. since 2021. We can confidently say that the company is very competent in its activities, able to find a way out of any situation. Everything is always prompt and on time. Convenient organization of document flow. Employees speak different languages, which simplifies communication.
Tetiana Andriienkо
Accountant, Ramrenta sp. z o.o.
I am satisfied with the cooperation with Evotax, the services are provided by experienced accountancy professionals who work responsibly and professionally, maintaining polite business relationships.
Tomas Bieliauskas
CFO, VKMD Invest sp. z o.o.
Evotax offers professional service, full responsibility and punctuality. I can always count on support whenever there is any question or problem. I recommend!
Rimantas Narbutas
CEO, Imp-ex Polska Sp. z o.o.
I evaluate the cooperation with Evotax company very well. It runs smoothly, we receive all tax settlements and required financial reports on an ongoing basis.
Karolis Jadkonis
Chief Operating Officer, Transfera sp. z o.o.
Evotax accounting and payroll services are provided at a high level of expertise, cooperation is smooth and seamless. Recommended.
Julius Lekšas
CEO, Lekpas sp. z o.o.
We started working with Evotax only a few months ago, but we can always count on the support of a professional and positive accounting and HR team.
Rokas Petrauskas
Board Member, XRF Europe sp. z o.o.
We have been using Evotax services for a short time but from the very beginning you can see the professional approach to the client, the fluency in communication and the reliability in preparing tax returns.
Mindaugas Šilkūnas
CEO, 7 Summits sp. z o.o.
Evotax employees work smoothly and professionally, there is ongoing contact with them, the necessary accounting and financial documents are prepared in a timely manner and explanations are provided in a clear way.
Andrius Jakavičius
CEO, Jaga Group sp. z o.o.
Full professionalism and an individual approach to the client make cooperation with this company highly satisfactory. Punctuality and attention to every detail are its undeniable advantages.
Audrius Tamošauskas
CEO, Erum International sp. z o.o.
Our cooperation model is designed to take as much work as possible off online store owners and to organize all financial and accounting processes. We combine online accounting, efficient communication and modern accounting process management in one service model.
We start by analyzing your sales model, number of documents, sales channels, marketplaces, invoicing method and tax needs. This lets us match the scope of accounting services to your specific business and its real challenges.
Next, we decide whether simplified bookkeeping, full accounting or an extended model that also covers HR and payroll will work best. We design the accounting processes, tax return management and data flow so that everything runs smoothly and predictably.
We implement an organized way of handing over documents, settling sales and processing data from different systems. This includes managing system integrations and connecting bank accounts, sales platforms and the chosen accounting system.
Day to day, we keep your books, check documents, prepare tax returns and support you with reporting and cash flow management. As a result, you get not just accounting services but real support in managing your finances and growing your sales.
The obligation to settle VAT OSS arises once the total value of your B2C sales of goods and services to consumers in other EU countries exceeds EUR 10,000 (PLN 42,000) in a given year. Up to that limit, you can treat cross-border sales like domestic sales and apply the Polish VAT rate.
Yes, the obligation already applies to most online stores. Large companies (turnover above PLN 200 million in 2025) have been using KSeF since February 1, 2026, and all other businesses, including typical online stores, since April 1, 2026.
Yes, we handle sales through marketplaces and various sales platforms, including multichannel models. We help organize data, settle online sales and implement processes suited to Allegro, Amazon, eBay and other channels.
Yes, we offer full service covering not only online store accounting but also HR and payroll, social security (ZUS) and tax returns. This lets store owners focus on selling instead of managing paperwork.
We focus on a transparent document flow, clear archiving rules and ongoing data checks. Accounting records and invoices are organized so that your company has quick access to documents and is ready for inspections or audits.
Yes, we handle international transactions, sales within the EU and sales to foreign customers. We help settle VAT, prepare documentation and run international sales safely in line with current tax regulations.
Yes, we help match the accounting and settlement model to your scale, number of documents, sales method and growth plans. We advise when simplified bookkeeping is enough and when full accounting with more extensive accounting management is the better choice.
Sales from each platform must be combined into one VAT register and one revenue record. The platforms report data separately, but tax settlement covers the whole business. Integration with BaseLinker or a similar system lets you collect the data automatically, without manually merging reports from each platform.
Partly, and it is not about when the cost is recognized: goods become a cost only when they are sold, regardless of where they are physically stored. The difference lies in VAT settlements and how transactions are documented. In dropshipping, what matters is where the goods and the supplier are physically located. This determines the obligation to register for VAT, any import of goods (for example from China) and the use of the IOSS procedure. It requires a different VAT setup than a store with its own warehouse in Poland.