Representation Before the PIP Labor Inspectorate

What goes wrong when you handle a PIP inspection yourself?

A PIP inspector rarely announces a visit to a transport company in advance - the Act on the National Labor Inspectorate allows them to skip prior notice if it could affect the outcome of the inspection. If your documentation is not ready at that moment, every additional hour of the inspection increases the risk of error.

Financial risk

Labor law violations are punishable by a fine of PLN 2,000.00 to PLN 60,000.00, and a ticket issued by the inspector can reach PLN 5,000.00, regardless of separate penalties under the Polish Road Transport Act for irregularities in drivers' working time. If the inspector finds irregularities, they are required to notify ZUS (social security) and the tax office - a single PIP inspection can trigger further, independent proceedings.

Time and regulatory complexity

The Polish Act on Drivers' Working Time, tachograph data, records of driving hours and rest periods - this is material you need to know by heart during an inspection, not look up along the way. The owner of a transport company rarely has time for this while managing the fleet and customers day to day.

Risk of contract reclassification

Companies using civil law contracts or B2B contracts with drivers are under particular scrutiny today. If a driver's work is organized like regular employment - fixed hours, subordination, no real independence - the inspector may challenge the entire basis of the cooperation, with consequences extending to ZUS settlements.

What does PIP check during an inspection?

A PIP inspection at a transport company focuses on four areas: driver working time records, breaks and rest periods, working time limits, and business travel documentation. The inspector compares this data with tachograph records and HR documentation to assess whether the carrier complies with the Polish Act on Drivers' Working Time.

Working time records

Working time records are the first document a PIP inspector checks. They verify whether the entries reflect actual driving time, on-call duty, and night work. Errors in the records are the most common cause of financial sanctions for carriers.

Breaks and rest periods

The inspector compares tachograph records with working time records to check whether drivers were given the required breaks and daily and weekly rest periods. Irregularities in this area are among the most common causes of penalties in transport.

Compliance with maximum limits

PIP checks whether the company complies with daily and weekly driver working time limits and whether overtime is properly compensated. Exceeding the limits can result in an order to remedy the irregularities or a request to penalize the employer.

Business travel documentation

The inspection also covers settlements of per diems and lump sums for drivers' business trips, including trips abroad. Errors in this documentation increase the risk of disputes as well as tax and HR consequences.

How Evotax represents your company before PIP

Representation before PIP means formally taking over contact with the labor inspector and the documentation duties during an inspection at a transport company. In practice, this involves five stages of cooperation.

Power of attorney

You sign an authorization, and Evotax takes over formal contact with the inspector - from the start of the inspection to the closing of the report.

Documentation audit

We check driver contracts, working time records, and tachograph data before the inspector does.

Support during the inspection

We answer the inspector's questions and compile documents on request, so the inspection runs without disrupting your company.

Inspection report

We analyze its content and, if needed, prepare objections within the statutory 7-day period from the presentation of the document.

Corrective measures

If the inspector issues an order to remedy irregularities, we implement the changes together with your team, so the next inspection does not find your company in the same place.

We provide PIP representation alongside driver working time settlement - the documentation we prepare on an ongoing basis is the same material the inspector requests during an inspection.

Handling a PIP inspection yourself or representation by Evotax - which pays off more?

Many business owners try to handle a PIP inspection on their own - until a documentation error ends in a fine. Representation by Evotax lets you shift that risk to a specialist who knows inspection procedures in transport inside out. Compare the costs and risks of both approaches:

Criterion	Handling the inspection yourself	Representation by Evotax
Cost	Your time and attention diverted from day-to-day business - with no price tag, but a real loss	From PLN 200.00/h as part of the driver working time settlement package, included in the price of the PRO package
Risk of error	On the company's side - a fine of PLN 2,000.00 to PLN 60,000.00 for labor law violations	On Evotax's side - we act under a power of attorney and follow well-known inspection procedures
Knowledge of procedures and the law	You have to track the PIP Act, deadlines, and inspection practice in transport on your own	We keep up with the procedures and the typical questions inspectors ask in transport
Contact with the inspector	The owner or manager must be available in person throughout the inspection	The representative takes over contact - you do not need to be present for the entire inspection
Documentation preparation	Compiling documents, often under time pressure, on the day of the inspection	Audit and preparation of documentation before the inspection as part of other Evotax services

Why Evotax - and why now?

A general accounting firm does not know the specifics of transport. The Mobility Package, cabotage, driver working time records, and cross-checks between PIP, ZUS, and the tax office - for us, this is daily practice, not a topic to read up on.

The cost of delay

The longer your documentation waits for an audit, the more questions the inspector will ask without an answer prepared in advance. A PIP inspection does not wait until your company is ready.

Specialization in transport and logistics

You do not have to explain to us what driver working time records or cabotage are - we know, and we work in this industry every day.

One representative for multiple institutions

We represent your company before PIP, ITD (Road Transport Inspection), ZUS, and the tax office - instead of looking for separate help for each inspection, you have a single point of contact.

Inspection practice in transport

We have supported companies inspected by the National Labor Inspectorate for years. Your documentation is prepared for the questions that are actually asked during inspections in the transport and logistics industry.

Representation Before PIP - Pricing

You can order representation before PIP as a one-off service for a specific inspection or as part of ongoing driver working time settlement - in the second option, the rate is lower and your account manager is already familiar with your fleet's documentation.

Cooperation model	Price
One-off representation (without a settlement package)	From PLN 350.00/h
Within the BASIC package (driver working time settlement)	PLN 300.00/h
Within the MEDIUM package	PLN 250.00/h
Within the PRO package	PLN 200.00/h

Package	Price per driver / month*
BASIC	PLN 59.00 / PLN 69.00
MEDIUM	PLN 79.00 / PLN 99.00
PRO	PLN 99.00 / PLN 119.00

What does each Evotax driver working time settlement package include?

Whichever package you choose, you always receive complete working time records, virtual per diem settlement, and ongoing violation checks. What actually changes between BASIC, MEDIUM, and PRO is the scope of foreign pay handling - BASIC is limited to domestic settlements, MEDIUM adds EU pay without verification of transits and bilateral transport, and PRO covers this verification in full.

Scope of service	BASIC	MEDIUM	PRO
General services
Preparing documents and work regulations	✓	✓	✓
Updating documents (regulatory changes)	✓	✓	✓
Consultations on working time and settlements	✓	✓	✓
Settlements
Data verification	✓	✓	✓
Violation checks	✓	✓	✓
Domestic business trips	✓	✓	✓
“Virtual” per diems	✓	✓	✓
Lump-sum settlements (overtime, night work, on-call duty)	✓	✓	✓
Working time records (Polish payroll)	✓	✓	✓
EU pay without verification of transits and bilateral transport	-	✓	✓
EU pay with verification of transits and bilateral transport	-	-	✓

See what our long-standing clients say about working with us!

Don't believe our word? You don't have to! Read what our clients say about working with Evotax!

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On behalf of HOPTRANS Sp. z o.o., we would like to thank the entire EVOTAX team for the fruitful cooperation and professional support.

We appreciate your commitment, reliability and high level of service, which contributed to the improvement of our business. Your knowledge and competence are of inestimable value, and our cooperation is extremely valuable to us.

Vladyslav Khadzhynov

Head of Transport Department, Hoptrans sp. z o.o.

Our company has been working with Evotax sp. z o.o. since 2021. We can confidently say that the company is very competent in its activities, able to find a way out of any situation. Everything is always prompt and on time. Convenient organization of document flow. Employees speak different languages, which simplifies communication.

Tetiana Andriienkо

Accountant, Ramrenta sp. z o.o.

I am satisfied with the cooperation with Evotax, the services are provided by experienced accountancy professionals who work responsibly and professionally, maintaining polite business relationships.

Tomas Bieliauskas

CFO, VKMD Invest sp. z o.o.

Evotax offers professional service, full responsibility and punctuality. I can always count on support whenever there is any question or problem. I recommend!

Rimantas Narbutas

CEO, Imp-ex Polska Sp. z o.o.

I evaluate the cooperation with Evotax company very well. It runs smoothly, we receive all tax settlements and required financial reports on an ongoing basis.

Karolis Jadkonis

Chief Operating Officer, Transfera sp. z o.o.

Evotax accounting and payroll services are provided at a high level of expertise, cooperation is smooth and seamless. Recommended.

Julius Lekšas

CEO, Lekpas sp. z o.o.

We started working with Evotax only a few months ago, but we can always count on the support of a professional and positive accounting and HR team.

Rokas Petrauskas

Board Member, XRF Europe sp. z o.o.

We have been using Evotax services for a short time but from the very beginning you can see the professional approach to the client, the fluency in communication and the reliability in preparing tax returns.

Mindaugas Šilkūnas

CEO, 7 Summits sp. z o.o.

Evotax employees work smoothly and professionally, there is ongoing contact with them, the necessary accounting and financial documents are prepared in a timely manner and explanations are provided in a clear way.

Andrius Jakavičius

CEO, Jaga Group sp. z o.o.

Full professionalism and an individual approach to the client make cooperation with this company highly satisfactory. Punctuality and attention to every detail are its undeniable advantages.

Audrius Tamošauskas

CEO, Erum International sp. z o.o.

Representation Before PIP - Frequently Asked Questions

Does a PIP inspector have to notify the company of an inspection?

Not always. A labor inspector must report their presence before starting inspection activities, but may skip this if prior notice could affect the outcome of the inspection. In practice, PIP inspections at transport companies are often unannounced, unlike ITD inspections, which the business owner is informed of in advance.

Can I authorize an accounting firm to represent my company before PIP?

Yes. Under a power of attorney, the representative can take over formal contact with the inspector, prepare documentation, and answer questions during the inspection. The business owner does not have to be present in person for the entire duration of the inspection.

What are the penalties for a transport company that does not keep driver working time records?

Missing or incorrectly kept driver working time records are among the violations most frequently found during PIP inspections in transport. They are punishable by a fine of PLN 2,000.00 to PLN 60,000.00.

Can a B2B contract with a driver be deemed an employment contract during a PIP inspection?

Yes, if the inspector finds that the way the driver's work is organized actually corresponds to an employment relationship - fixed hours, subordination, and no real independence - regardless of what the contract is called. Such reclassification has consequences for ZUS and tax settlements for the entire period of cooperation.

How long does a PIP inspection at a transport company take?

The length of the inspection depends on its scope and the size of the company - it may involve a single visit or several days of the inspector's work on the documentation. Once the activities are completed, the inspector draws up a report, and the inspected party has 7 days to file objections.

Representation before the Polish National Labor Inspectorate (PIP)