Representation Before GITD - We Respond Within 24h, So You Never Face the Inspector Alone

HR and Payroll

Representation Before GITD - We Respond Within 24h, So You Never Face the Inspector Alone

An inspection at your transport company or a letter from the Provincial Road Transport Inspectorate (WITD) is not the moment to learn administrative procedure by trial and error. One poorly worded response to the inspection report or a missed deadline, and a penalty that could have been reduced or waived becomes final. We take over contact with the inspector, WITD, and GITD (Chief Road Transport Inspectorate) on your behalf: from the first letter, through objections to the inspection report, to an appeal and - if necessary - a complaint to the administrative court.

Jakub SzlagaSenior Drivers Working Time Settlement Specialist

PLEN

What do you get when you choose GITD representation from Evotax?

When you entrust representation to Evotax, you are not buying legal advice "over the phone". You get support from someone who formally takes over contact with the authority at every stage of the case - from the first inspection to possible court proceedings. Cases are handled by qualified legal advisors and attorneys who work with transport law every day.

Representation during company and roadside inspections

Under a power of attorney, we contact the inspector instead of you or together with you, depending on the stage of the case. Roadside inspections and inspections at company premises follow different notification rules and give the inspector different powers, so we prepare you differently for each.

Objections to the inspection report

The inspection report is the document that closes the inspection and becomes the basis for the decision. We analyze it for procedural and substantive errors before you sign it without objections, because signing the report without comments is treated as accepting its content.

Appeals against WITD decisions to GITD

You have 14 days from delivery of the decision to appeal a decision of the Provincial Road Transport Inspector to the Chief Road Transport Inspector. We prepare the appeal with full justification and evidentiary motions, and make sure it reaches the authority before the deadline.

Complaints to the WSA and representation before the administrative court

If GITD upholds the WITD decision, the case does not have to end there. We file a complaint with the Provincial Administrative Court (WSA) within 30 days and represent your company at the next stage of the proceedings, including before the Supreme Administrative Court (NSA) if needed. At this stage, the case is handled by an attorney or legal advisor authorized to appear before the administrative court.

Protecting the carrier's good repute

Losing good repute is a more serious consequence than a single fine: it means an entry in KREPTD (the National Electronic Register of Road Transport Undertakings) and a real risk of restrictions on certified copies of the license, and in extreme cases losing the license for up to a year. We act before an entry is made, preparing explanations and evidence of corrective measures taken.

Support for the transport manager

Liability in the proceedings does not always end with the company. We also protect the person acting as transport manager, on whom the authority may impose a separate sanction.

How much can you lose if you act alone?

Before you decide whether to outsource the case, it is worth knowing the real scale of the risk: a single violation rarely ends the matter, because an inspection at company premises usually reveals several at once.

The current GITD penalty schedule

Penalties for road transport violations fall within a wide range: from PLN 500.00 for failing to present record sheets or driver card data, through PLN 1,000.00 for failing to designate a person authorized to represent the company during an inspection, to PLN 12,000.00 for carrying out transport without the required license. With several violations found during one inspection at company premises, total penalties can reach PLN 15,000.00 to PLN 30,000.00, depending on the number of drivers employed.

What happens if you miss a deadline?

The 14 days to appeal a WITD decision to GITD and the 30 days to file a complaint with the WSA are deadlines that cannot be reinstated without exceptional circumstances. Once they pass, the decision becomes final, and non-payment leads to administrative enforcement with interest.

Why Evotax?

Evotax represents transport companies before WITD, GITD, and the administrative court, combining knowledge of road transport law with knowledge of the transport and logistics industry. Cases are handled by qualified legal advisors and attorneys, and one account manager runs the case from the inspection report to a possible complaint to the WSA, so you do not have to explain the context again at every stage of the proceedings.

We know the specifics of transport, not just administrative law

We understand tachographs, driver working time, cabotage, and the Mobility Package, because we settle our clients' drivers every day. We do not start a case by learning about the industry - we go straight to analyzing the inspection report.

One point of contact for the entire proceedings

From the first letter from WITD to a possible complaint to the WSA, your case is handled by the same person, who knows your company's context and does not make you retell the history of the case at every stage.

Experience in proceedings before GITD

For years, we have represented transport companies in proceedings before WITD and GITD.

See what our long-standing clients say about working with us!

You do not have to take our word for it! Read reviews from clients who chose Evotax years ago!

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On behalf of HOPTRANS Sp. z o.o., we would like to thank the entire EVOTAX team for the fruitful cooperation and professional support.

We appreciate your commitment, reliability and high level of service, which contributed to the improvement of our business. Your knowledge and competence are of inestimable value, and our cooperation is extremely valuable to us.

Vladyslav Khadzhynov

Head of Transport Department, Hoptrans sp. z o.o.

Our company has been working with Evotax sp. z o.o. since 2021. We can confidently say that the company is very competent in its activities, able to find a way out of any situation. Everything is always prompt and on time. Convenient organization of document flow. Employees speak different languages, which simplifies communication.

Tetiana Andriienkо

Accountant, Ramrenta sp. z o.o.

I am satisfied with the cooperation with Evotax, the services are provided by experienced accountancy professionals who work responsibly and professionally, maintaining polite business relationships.

Tomas Bieliauskas

CFO, VKMD Invest sp. z o.o.

Evotax offers professional service, full responsibility and punctuality. I can always count on support whenever there is any question or problem. I recommend!

Rimantas Narbutas

CEO, Imp-ex Polska Sp. z o.o.

I evaluate the cooperation with Evotax company very well. It runs smoothly, we receive all tax settlements and required financial reports on an ongoing basis.

Karolis Jadkonis

Chief Operating Officer, Transfera sp. z o.o.

Evotax accounting and payroll services are provided at a high level of expertise, cooperation is smooth and seamless. Recommended.

Julius Lekšas

CEO, Lekpas sp. z o.o.

We started working with Evotax only a few months ago, but we can always count on the support of a professional and positive accounting and HR team.

Rokas Petrauskas

Board Member, XRF Europe sp. z o.o.

We have been using Evotax services for a short time but from the very beginning you can see the professional approach to the client, the fluency in communication and the reliability in preparing tax returns.

Mindaugas Šilkūnas

CEO, 7 Summits sp. z o.o.

Evotax employees work smoothly and professionally, there is ongoing contact with them, the necessary accounting and financial documents are prepared in a timely manner and explanations are provided in a clear way.

Andrius Jakavičius

CEO, Jaga Group sp. z o.o.

Full professionalism and an individual approach to the client make cooperation with this company highly satisfactory. Punctuality and attention to every detail are its undeniable advantages.

Audrius Tamošauskas

CEO, Erum International sp. z o.o.

How do you start working with Evotax?

Three steps are all it takes: you send us the case documents, we check the deadline and your chances, and then we take over contact with WITD or GITD on your behalf. You receive the first update on the status of your case within 24 hours of reporting it.

Step 1: You report the case and send us the documents

You send us the inspection report, decision, or notice you received, together with a short description of the situation.

Step 2: We analyze the case and the deadline

We check what stage the proceedings are at, how much time you realistically have to respond, and what your chances are of having the penalty reduced or waived.

Step 3: We take over contact with the authority

From that moment on, we respond to WITD, GITD, or the administrative court on your behalf, and you receive updates from us at every key stage.

Representation Before GITD - Pricing

Representation before GITD is part of the driver working time settlement service packages. You can also choose it as a separate service, with prices listed below:

Cooperation model	Price
One-off representation (without a settlement package)	From PLN 350.00/h
Within the BASIC package (driver working time settlement)	PLN 300.00/h
Within the MEDIUM package	PLN 250.00/h
Within the PRO package	PLN 200.00/h

Package	Price per driver / month*
BASIC	PLN 59.00 / PLN 69.00
MEDIUM	PLN 79.00 / PLN 99.00
PRO	PLN 99.00 / PLN 119.00

What does each Evotax driver working time settlement package include?

Whichever package you choose, you always get complete working time records, virtual per diem settlement, and continuous violation monitoring. The difference between BASIC, MEDIUM, and PRO lies in the scope of foreign pay handling: BASIC covers domestic settlements only, MEDIUM adds EU pay but without verification of transits and bilateral transport, and PRO covers this verification in full.

Scope of service	BASIC	MEDIUM	PRO
General services
Preparing documents and work regulations	✓	✓	✓
Updating documents (regulatory changes)	✓	✓	✓
Consultations on working time and settlements	✓	✓	✓
Settlements
Data verification	✓	✓	✓
Violation checks	✓	✓	✓
Domestic business trips	✓	✓	✓
“Virtual” per diems	✓	✓	✓
Lump-sum settlements (overtime, night work, on-call duty)	✓	✓	✓
Working time records (Polish payroll)	✓	✓	✓
EU pay without verification of transits and bilateral transport	-	✓	✓
EU pay with verification of transits and bilateral transport	-	-	✓

Representation Before GITD - Frequently Asked Questions

How much time do I have to appeal a GITD decision?

You have 14 days from the date of delivery of the decision to appeal a decision of the Provincial Road Transport Inspector to GITD. If GITD upholds the decision, you have another 30 days to file a complaint with the Provincial Administrative Court.

Do I have to pay the penalty while the appeal is pending?

As a rule, filing an appeal on time suspends enforcement of the decision, so you do not have to pay the penalty during the appeal proceedings. The exception is when the decision has been made immediately enforceable - this is the first thing we check after receiving your documents.

Do you also provide representation during roadside inspections, not just at the company?

Yes, we support both types: roadside inspections and inspections at company premises, which follow a different course and give the inspector different powers.

What is the penalty for failing to designate a person to represent the company during an inspection?

Failing to designate a person authorized to represent an absent business owner during an inspection is punishable by a fine starting at PLN 1,000.00. We help determine and formally designate such a person before an inspection takes place.

Do you also help the transport manager, not just the company?

Yes, sanctions in the proceedings can affect both the company and the person acting as transport manager, which is why we protect both parties.

What happens if I lose my good repute as a carrier?

Losing good repute results in an entry in KREPTD and can lead to restrictions on certified copies of the Community license, and in more serious cases to losing the license for up to a year. The best results come from acting before a decision on this matter is made.

How quickly do you respond after receiving a notice from GITD?

As standard, we confirm acceptance of the case and give an initial deadline assessment within 24 hours of receiving the documents.

Representation Before GITD - We Respond Within 24h, So You Never Face the Inspector Alone

What do you get when you choose GITD representation from Evotax?

Representation during company and roadside inspections

Objections to the inspection report

Appeals against WITD decisions to GITD

Complaints to the WSA and representation before the administrative court

Protecting the carrier's good repute

Support for the transport manager

How much can you lose if you act alone?

The current GITD penalty schedule

What happens if you miss a deadline?

Why Evotax?

We know the specifics of transport, not just administrative law

One point of contact for the entire proceedings

Experience in proceedings before GITD

See what our long-standing clients say about working with us!

How do you start working with Evotax?

Step 1: You report the case and send us the documents

Step 2: We analyze the case and the deadline

Step 3: We take over contact with the authority

Representation Before GITD - Pricing

How much do the Evotax BASIC, MEDIUM, and PRO packages cost?

What does each Evotax driver working time settlement package include?

Representation Before GITD - Frequently Asked Questions

How much time do I have to appeal a GITD decision?

Do I have to pay the penalty while the appeal is pending?

Do you also provide representation during roadside inspections, not just at the company?

What is the penalty for failing to designate a person to represent the company during an inspection?

Do you also help the transport manager, not just the company?

What happens if I lose my good repute as a carrier?

How quickly do you respond after receiving a notice from GITD?

Received a letter from GITD? Don't wait!