Funding for Tachograph Replacement in Poland - Guide 2025

Q: What Conditions Must Road Carriers Meet to Obtain Funding for Modern Tachographs?

To obtain a refund in Poland, an entrepreneur must: Possess a valid Community license; Install a G2V2 tachograph in a vehicle registered for the license; Submit a complete set of required documents (invoice, tachograph printout, workshop data, de minimis declaration); Not exceed the de minimis aid limit (300,000 EUR over 3 years); Submit the application before the end of the application period.

Q: Are Funds Also Available for Companies That Have Already Replaced Their Tachograph?

Yes, Polish transport companies will receive funding if the replacement was carried out even before the program was announced and launched. Expenses incurred before the official start of the application process (planned for autumn 2025) qualify for reimbursement, provided they meet all technical criteria.

Q: When Will It Be Possible to Submit Applications for Tachograph Funding and How Long Will the Program Be Available?

The application process is set to begin in autumn 2025 and will be conducted by the Agency for Restructuring and Modernization of Agriculture (ARiMR). The program will be available until funds are exhausted or at the latest until August 31, 2026, which is based on the final deadline for investment implementation under the National Recovery Plan (KPO).

Q: Will There Be a Transitional Period After the Replacement Deadline?

No. According to EU regulations, all vehicles subject to the tachograph replacement obligation must be equipped with G2V2 by August 19, 2025, at the latest. Failure to replace means the risk of vehicle detention, administrative sanctions, and loss of the right to perform international transport.

Q: What Costs and Percentage Level of Smart Tachograph Replacement Refund Can Be Obtained?

The program provides for a refund of up to 80% of eligible costs, including the purchase and installation of a G2V2 tachograph.

Q: Does Tachograph Replacement Funding Also Apply to Replacements Made Before the Program Start?

No. According to KPO financing rules, expenses incurred before the start of the application process are not eligible for reimbursement. Funding will only apply to purchases and installations made after the date when ARiMR announces the application process.

Q: Is Tachograph Replacement Funding Available if the Company Has Already Received De Minimis Aid Earlier?

In such a case, the carrier can still apply for support, as long as they do not exceed the de minimis aid limit, which is 300,000 EUR over three fiscal years (current and two previous). Before submitting an application, it is worth verifying the available limit based on certificates from previous years.

Q: How to Avoid Rejection of an Application for First-Generation Smart Tachograph Replacement Funding?

To minimize the risk of rejection of an application for funding for the replacement of old recording devices in trucks, one should: Install only a G2V2 tachograph compliant with EU 2021/1228; Ensure completeness of documents (invoices, printouts, statements); Make sure that the vehicles submitted for refund are entered in the Community license; Submit the application within the required deadline and through the proper channel (ARiMR portal); Not exceed the vehicle limit (max. 10 units per company).

Funding for the replacement of tachographs in 2025 comes from the National Recovery Plan (KPO). The program provides subsidies for the purchase and installation of second-generation smart tachographs in trucks and buses operated by transport companies. The goal of this support is to improve road safety, ensure compliance with the Mobility Package, and reduce carrier costs.

Key takeaways

If you are looking for information about tachograph replacement funding, you’re in the right place! In this article, we explain the key aspects of this topic, including:

What is the funding for replacing old driver working time recording devices?
How much reimbursement will the Polish transport sector receive?
Who is eligible and what conditions must be met to obtain financial support for tachograph replacement?
Which devices are covered by the subsidy and mandatory replacement?
How and by when should you apply to ARiMR for funding for the latest tachograph version?
Does the tachograph replacement requirement apply to all carriers?

Table of contents

Funding for Tachograph Replacement from KPO in Poland
How Much Is the Funding for Tachograph Replacement in Poland?
Who Will Be Covered by the Tachograph Replacement Funding in Poland?
Which Devices Exactly Are Covered by the Tachograph Replacement Funding in Poland?
How Can Road Carriers Apply for Tachograph Replacement Funding in Poland?
Is Tachograph Replacement Inevitable?
Tachograph Funding - Summary
Digital Tachograph Replacement Funding in Poland - Frequently Asked Questions

Funding for Tachograph Replacement from KPO in Poland

Based on the draft regulation of July 23, 2025, entrepreneurs performing road transport will be able to apply for support under de minimis aid for partial or full reimbursement of costs for purchasing and installing smart tachographs that comply with EU Regulation No. 165/2014.

Funding is provided by the National Recovery Plan (Krajowy Plan Odbudowy - KPO) and is included in component E2.2.1 with the aim of increasing the level of safety in road transport.

In What Form Will Tachograph Funding Be Provided?

The funding for device replacement will be provided in the form of a grant, and the body responsible for accepting and processing applications is the President of the Agency for Restructuring and Modernization of Agriculture (ARiMR).

How Much Is the Funding for Tachograph Replacement in Poland?

According to the Regulation of the Minister of Finance and Infrastructure of 14 October 2025 on the provision of de minimis aid for the refinancing of intelligent tachograph equipment, the total pool of funds allocated for tachograph replacement subsidies under the National Recovery and Resilience Plan (KPO) amounts to PLN 319,678,800.00, and the maximum subsidy per vehicle is PLN 3,000.

Recording Device Replacement Funding and De Minimis Limitations

It should be emphasized that the amount of tachograph funding is subject to limitations resulting from de minimis aid regulations. These state that the total amount of aid granted cannot exceed 300,000 euros over three fiscal years (current and two previous), regardless of its source or form.

Funding is also not available for vehicles that have already received support for tachograph replacement costs or smart tachograph installation.

Moreover, the program provides for a quantity limit – one carrier can obtain funding for a maximum of 10 vehicles that are registered under their transport license.

Cost of Tachograph Replacement in Poland

Second-generation smart tachographs (G2V2), meeting EU Mobility Package requirements, are currently available in Poland at prices typically ranging between 3,500 and 5,500 PLN per unit (including installation), depending on the region, service, and device availability.

Who Will Be Covered by the Tachograph Replacement Funding in Poland?

Financial support for tachograph replacement in the transport sector, as set out in the Regulation of the Minister of Finance and Infrastructure of 14 October 2025 on the provision of de minimis aid for the refinancing of intelligent tachograph equipment, will be available to:

Transport companies holding a valid Community transport licence – meaning that the subsidy will not be granted to carriers with a domestic transport licence or to companies performing transport operations for their own account;
Carriers whose vehicles are subject to the provisions of Regulation (EC) No 561/2006;
Transport companies that can provide proof of installation of a second-generation smart tachograph;
Enterprises that meet the criteria for de minimis aid eligibility.

Importantly, during the first call for applications, transport companies may apply for funding for the replacement of tachographs in up to 10 vehicles. If the funds are not exhausted, carriers will be able to apply for additional subsidies in subsequent calls.

Which Devices Exactly Are Covered by the Tachograph Replacement Funding in Poland?

Funding for the replacement of drivers’ working time recording devices applies to replacing tachographs with second-generation, second-version intelligent devices (so-called G2V2), which will be installed in a vehicle registered under a Community transport licence. The replacement of tachographs in the transport sector must comply with the requirements of Commission Implementing Regulation (EU) 2021/1228.

What Are G2V2 Tachographs?

G2V2 tachographs are new-generation digital tachographs, equipped with features such as automatic border crossing recording, remote communication with control authorities (DSRC), an updated GNSS interface, and interoperability with ITS services.

Which Devices Are Not Covered by Financial Support for Tachograph Replacement in Poland?

Support for tachograph replacement only applies to G2V2 tachographs and does not cover older models (analog, 1st generation digital tachographs, or smart G2V1) – it only applies to the purchase and installation of G2V2 smart tachographs, which will be required in vehicles performing international transport from August 19, 2025.

How Can Road Carriers Apply for Tachograph Replacement Funding in Poland?

The process of submitting applications for funding the replacement of drivers’ working time devices will be carried out electronically through the IT system of the Agency for Restructuring and Modernization of Agriculture (ARiMR).

Deadline for submitting applications for the smart tachograph replacement subsidy?

Applications can be submitted until 31 August 2026, unless the available funds are exhausted earlier, in which case the call may be closed sooner. Applications will be processed on a first-come, first-served basis.

When Does the Application Process for Smart Tachograph Replacement Funding Start?

The exact date of the first call for applications for the tachograph replacement subsidy has not yet been announced. It will be published by the Agency for Restructuring and Modernisation of Agriculture (ARMA) on the Public Information Bulletin (BIP) website no later than 14 days before the start of the call.

What Documents Are Required to Submit an Application for Smart Tachograph Replacement Funding in Poland?

In order to properly submit an application for tachograph funding, road carriers will need to prepare a set of documents confirming the costs incurred and the fulfillment of program conditions, including:

Proof of purchase and installation of a G2V2 tachograph, e.g., a VAT invoice issued by the service or device supplier;
Information identifying the workshop or installer who installed the G2V2 tachograph;
Technical printout from the installed device confirming its parameters and compliance with requirements;
Written statement by the carrier that the G2V2 tachograph has been correctly installed in the vehicle;
Certificates regarding de minimis aid received during the last three years of operation.

It should be emphasized that the application must be submitted before the deadline provided in the program regulations. After positive verification of the documentation, ARiMR will sign an agreement with the entrepreneur and transfer funds to the specified bank account.

Is Tachograph Replacement Inevitable?

The replacement of tachographs with second-generation intelligent devices (G2V2) is a direct result of the implementation of the Mobility Package, a set of EU regulations aimed at standardizing road transport rules in the EU and increasing control over drivers’ working time. One of the key elements of these regulations is the requirement to install G2V2 tachographs, which provide automatic recording of border crossings and remote communication (DSRC), enabling faster and more effective controls by authorities.

G2V1 tachographs, despite being relatively modern, do not meet the latest technical requirements contained in Commission Implementing Regulation (EU) 2021/1228. Therefore, all vehicles covered by international road transport regulations must be equipped with new devices by August 19, 2025.

Who Is Subject to the Tachograph Replacement Requirement?

The obligation to replace tachographs applies to companies performing international road transport whose vehicles are equipped with:

Older type tachographs (analog or digital);
First-generation smart tachographs (G2V1).

In practice, this means that every vehicle with a GVW above 3.5 tons (and from July 2026 also between 2.5 and 3.5 tons in international transport) performing cross-border transport will need to have a new G2V2 tachograph. Failure to replace the device may result in vehicle detention during road checks and financial penalties.

We should add that on July 1, 2026, the tachograph replacement requirement in the transport sector will be extended to light vehicles (2.5-3.5 t GVW) in international transport.

Tachograph Funding - Summary

The obligation to replace tachographs with G2V2 models is not only a legal necessity resulting from EU regulations but also an opportunity for real savings for transport companies. Thanks to funds from the National Recovery Plan (KPO), entrepreneurs can recover a significant part of the costs incurred – up to 80% of the value of purchasing and installing a modern device.

The key to success here, however, is proper preparation and meeting the conditions, including: verification of the available de minimis limit, completing documentation, choosing a reliable workshop, and submitting the application within the specified deadline.

If you run a transport company, don’t wait until the last minute – the closer to August 2025, the more prices will rise and the availability of installation services will decrease. Ensure compliance with regulations, the safety of your fleet, and company finances by using available public funds.

If you need help regarding tachographs or drivers' payroll calculation, we are happy to provide support! Contact us and indicate what poses a challenge, and our specialists will handle the matter!

Digital Tachograph Replacement Funding in Poland - Frequently Asked Questions

Below we have collected the most frequently asked questions regarding funding for digital tachograph replacement and provided answers. However, if you don’t find the question that concerns you here, we encourage you to contact us and ask our specialists, who will be happy to provide support!

Who Can Benefit from Tachograph Replacement Funding?

The tachograph replacement financial support program can be used by road carriers performing international transport of goods who have vehicles equipped with tachographs that do not meet the new EU requirements – in particular, devices older than G2V2 (i.e., analog, digital, or first-generation new devices that do not meet the requirements). Priority will be given to small and medium-sized companies whose fleet does not exceed 10 vehicles.

What Conditions Must Road Carriers Meet to Obtain Funding for Modern Tachographs?

Are Funds Also Available for Companies That Have Already Replaced Their Tachograph?

When Will It Be Possible to Submit Applications for Tachograph Funding and How Long Will the Program Be Available?

Will There Be a Transitional Period After the Replacement Deadline?

What Costs and Percentage Level of Smart Tachograph Replacement Refund Can Be Obtained?

Does Tachograph Replacement Funding Also Apply to Replacements Made Before the Program Start?

Is Tachograph Replacement Funding Available if the Company Has Already Received De Minimis Aid Earlier?

How to Avoid Rejection of an Application for First-Generation Smart Tachograph Replacement Funding?

Unless stated otherwise - Savesta.eu texts are distributed under the CC BY-NC-ND 4.0 DEED license. The distributed content cannot be considered as professional legal advice or consultation.