Accounting Costs in Poland in 2025

What influences accounting costs in 2025?

The price of accounting services depends on factors such as taxation form, number of documents, employees, type of business (e.g., transport, e-commerce), and the scope of additional services such as HR, representation before authorities, or individual needs like reporting or customized chart of accounts. An important factor is also the location and reputation of the accounting office.

Type of business activity and accounting costs

The legal form of the business is fundamental to accounting costs. The cost of accounting for sole proprietorships, civil partnerships, general partnerships, and professional partnerships that can use simplified accounting (provided they don’t exceed the annual revenue threshold of 2,500,000 EUR) will be lower than the cost for limited liability companies, joint-stock companies, limited partnerships, or limited joint-stock companies, which must maintain full accounting from the start of operations, which directly translates to higher service costs.

Taxation form and example accounting costs

The chosen method of tax settlement significantly affects the price of accounting services. Entrepreneurs can choose from three main forms:

• Lump-sum registered income tax – The simplest and cheapest option, which may cost 200 PLN net per month;
• Tax Revenue and Expense Ledger (KPiR) – a more complex variant, with prices starting from 250-300 PLN net per month;
• Full accounting – Maintaining accounting books is the most expensive form of settlement. In this case, the accounting cost starts from 1000-1500 PLN net per month for small companies.

Number of accounting documents

The quantity of documents for booking is one of the key elements in determining the price of accounting services. Accounting offices typically use a system of quantitative document ranges, e.g., 0-20, 21-40, etc.

Rates differ mainly according to the number of sales invoices, cost invoices, bank statements, and other accounting records such as fixed assets or insurance policies. Each additional document increases the accountant’s workload, which proportionately affects the service cost.

Accounting office specialization and industry specifics

The specialization of an accounting office significantly impacts the cost of accounting services. Offices with experience in specific industries – such as transport, e-commerce, IT, construction, or medicine – often offer higher rates but in return provide much greater substantive value and security.

Accountant experience and reputation

The accountant’s experience and qualifications also directly impact the remuneration for accounting services. Specialists with certificates and years of experience offer services at higher prices while ensuring greater security and professional service. Companies with an established market position may charge higher rates due to their credibility and proven quality of work.

Additional accounting office services

Accounting offices, apart from basic accounting services, often offer additional services that complement accounting but also increase monthly cooperation costs. These include:

• Employee settlements (HR and payroll) – preparation of payrolls, ZUS declarations, contract handling, maintaining employee files;
• Representation before authorities (Tax Office, ZUS, PIP, KAS) – power of attorney and contact with institutions on behalf of the entrepreneur;
• Tax advisory and tax optimization – support in choosing the most favorable form of taxation, analysis of allowances and costs;
• Preparation of reports and financial analyses – e.g., VAT reports;
• Handling grants and EU funds – accounting and settlement of projects;
• Integration of accounting with IT systems and e-commerce – e.g., TMS, CRM, sales platforms;
• Assistance in developing accounting processes, particularly for e-commerce in the case of cross-border transactions;
• Support in planning document circulation.

The cost of such services depends on the scope of cooperation – from several dozen PLN per month for a simple service, to several hundred PLN for full HR-tax service.

Financial statement costs

The annual financial statement is a mandatory element for every limited liability company. The cost of preparing such documentation often corresponds to the average monthly fee for accounting services.

Filing a financial statement is generally free and can be sent through the Court Register Portal. A fee of 140 PLN applies only when the notification is made by a person without a PESEL number listed in the KRS – for example, a proxy, procurator, trustee, administrator in restructuring proceedings, or liquidator.

It’s worth remembering that some companies are subject to mandatory examination of the statement by a statutory auditor, which involves additional costs.

HR-payroll services in companies

Companies employing workers must consider the cost of HR-payroll services. The average rates in 2025 are as follows:

• Employment contract: 50-90 PLN net per employee monthly;
• Maintaining employee files: 30 PLN net monthly;
• Civil law contracts: 25-50 PLN net per person monthly;
• Posted workers abroad: 120-130 PLN net monthly.

It’s worth remembering that for transport companies, proper drivers’ payroll calculation is particularly important! If you need support in this area, the Evotax team is here to help!

How much does accounting cost for a sole proprietorship?

The monthly cost of accounting for a sole proprietorship in 2025 typically falls within the range of 200-500 PLN net.

The lowest costs apply to companies that are not VAT payers, settling with a lump-sum tax with a small number of documents, while entrepreneurs conducting settlements on general principles (12% and 32%) or according to a linear rate (19%) must expect higher accounting service costs.

Simplified accounting (KPiR): general principles and linear tax, and Lump-sum registered income

Most sole proprietorships use the Tax Revenue and Expense Ledger. The monthly cost of accounting services in this case typically ranges from 250 to 350 PLN net. It’s worth noting that the price increases proportionally to the number of documents - handling KPiR for 21-30 items costs around 350 PLN net monthly. For businesses generating over 100 documents per month, the cost can increase to 740-790 PLN net.

The lump-sum tax is the simplest form of taxation, where only revenues are recorded without considering business costs. For this reason, accounting services are usually the cheapest, with costs starting from 200 PLN net per month.

How much does full accounting cost in 2025 - Type of business and accounting costs?

The cost of full accounting in 2025 starts on average from 500-1500 PLN net per month for small companies, and for companies with a large number of documents or employees, it can exceed even multiple times this amount. The final price depends on the industry, scale of operations, number of invoices, and range of additional services (e.g., HR, tax advisory).

Price of accounting services for limited liability companies

The cost of accounting services for a limited liability company depends on the number of invoices, number of employees, and additional services such as HR-payroll service or preparation of reports for the management. Standard prices range from 1000-1500 PLN net per month for smaller companies, while for larger firms, costs can amount to several thousand PLN. Additionally, preparing an annual financial statement is an extra one-time cost of around 1000-3000 PLN net.

Full accounting costs in a general partnership

A general partnership, despite being a form of partnership, is subject to the obligation of full accounting after exceeding the revenue limit or when a legal entity is a partner. Accounting services in this case include maintaining accounting books, tax settlements, preparing financial statements, and partner settlements. The cost of accounting services for a general partnership typically ranges from 800 to 1500 PLN net per month. In the case of a larger number of partners, employees, or complicated settlements, costs may be higher.

Full accounting costs in a professional partnership

A professional partnership is obliged to maintain full accounting if it does not meet the following 3 conditions:

• The business is conducted by a natural person, in a civil partnership of natural persons, a general partnership of natural persons, or a professional partnership;
• In the previous financial year, net revenues did not exceed the limit of 2.5 million euros;
• Partners settle according to the tax scale (12% and 32%) or linear tax (19%).

Characteristic for this form of activity is maintaining accounting books considering the share of individual partners. Prices for accounting services for a professional partnership usually start from about 1000 PLN net per month and can increase to 2000 PLN or more if the activity generates a large number of documents or employs workers.

Full accounting costs in a limited partnership

A limited partnership, despite being a partnership, must also maintain full accounting books. Accounting services in this type of entity are often associated with higher costs than in the case of sole proprietorships, as they include partner settlements, CIT tax (if the company is subject to it), and preparation of financial statements. The costs of accounting services typically range from 1000-2000 PLN net per month, depending on the number of documents and organizational structure.

Full accounting costs in a limited joint-stock partnership

A limited joint-stock partnership (SKA) combines features of a partnership and a capital company, but from an accounting perspective, it is always subject to full accounting. It’s one of the more complex forms of business, which directly translates to higher accounting costs. Accounting offices typically price SKA services in the range from 1500 PLN net per month upwards, and for large companies, costs can exceed even 5000 PLN net per month. To this should be added the cost of the annual financial statement and additional reports required by shareholders and supervisory bodies.

Full accounting costs in a joint-stock company

A joint-stock company is one of the most complex forms of business activity in Poland, which translates into high accounting requirements. Besides standard services (accounting books, financial statements, tax settlements), a joint-stock company must maintain additional documentation for shareholders and supervisory bodies, which increases the workload of accountants. Minimum costs for full accounting services in joint-stock companies start from 1500 PLN net per month, and for larger listed companies, they can reach tens of thousands of PLN per month.

Is online accounting worth it?

The differences between a traditional office and online accounting are significant, and it’s worth knowing them thoroughly before making the final decision on choosing the form of financial service. However, since January 1, 2019, it has been permissible to archive documentation in digital form, which is why more and more entrepreneurs are deciding to move accounting to the online sphere.

Cost comparison with a traditional office

Online accounting can be cheaper than traditional accounting offices, but it doesn’t have to be. Often, cost savings through choosing online accounting are associated with dedicating time that needs to be spent, for example, on uploading documents to the program.

It is also important whether the entrepreneur is obliged to maintain full accounting books or simplified accounting. In the first case, some, often cheaper, software may prove insufficient.

For comparison, platforms for self-accounting for sole proprietorships start from as little as 20-30 PLN net per month, while online accounting offices cost around 200-300 PLN net. Meanwhile, limited liability companies can expect online accounting costs ranging between 500 and 800 PLN.

Security and compliance with regulations

Professional online accounting systems ensure a high level of data protection through encryption, regular backups, and two-factor authentication. Storing documents in the cloud effectively secures them against destruction or loss.

Accounting programs are regularly updated, which guarantees compliance with the latest regulations and GDPR requirements. Thanks to this, entrepreneurs can be sure that their documentation meets all legal requirements without the need to constantly monitor changes in regulations.

Cost of accounting in 2025 - Summary

The cost of accounting in 2025 depends on the form of business, number of documents, and additional services. For sole proprietorships, prices range from 250-500 PLN net, with lump-sum taxation starting from 200 PLN. Meanwhile, limited liability companies and others obliged to maintain full accounting must expect expenditures starting from 500-1500 PLN net monthly, and for large companies, even several thousand PLN.

If you want to entrust accounting in your company to specialists, the Evotax team is here to help! Contact us, and we’ll take care of the rest!